What is Rent Roll?

A rent roll is a document or spreadsheet containing details about rental properties under management, summarizing the rental income expected to be received from tenants. It typically includes information such as tenant names, lease start and end dates, the monthly rent amount, the total income from all rentals, and sometimes the lease type (e.g., commercial, residential). In a real estate context, especially concerning residential condominiums, a rent roll is significant for investors and property managers as it provides a snapshot of the property’s income-generating potential. While the document you provided discusses various aspects of condominium living and management, including legal requirements, governance, and ownership types, it does not directly define or explain a rent roll. Rent rolls are more commonly discussed in the context of investment property management and financial analysis rather than the specifics of condominium governance and lifestyle.

Rent rolls are crucial documents in the real estate sector, offering various benefits to different stakeholders involved in property management and investment. Here’s how each party benefits from rent rolls:

1. Investors

  • Income Overview: Provides a clear picture of the current income generated from the property, helping assess its profitability.
  • Financial Analysis: Enables investors to analyze the financial performance of the property, including vacancy rates and the reliability of income streams.
  • Loan Applications: Assists in securing financing by offering lenders a detailed income statement of the property.
  • Valuation and Sale: Helps in valuing the property accurately for sale or appraisal by showing potential income.

2. Property Managers

  • Operational Efficiency: Streamlines property management by keeping detailed records of tenants, leases, and payments.
  • Budget Planning: Aids in budgeting and financial planning by providing a comprehensive view of rental income.
  • Lease Management: Helps track lease start and end dates, facilitating timely lease renewals and minimizing vacancies.
  • Reporting: Simplifies reporting to property owners by consolidating tenant and income information in one document.

3. Realtors

  • Property Listing: Enhances property listings by highlighting income potential to prospective buyers.
  • Market Analysis: Facilitates market analysis and comparison by providing detailed income data from various properties.
  • Investment Advice: Aids in offering investment advice to clients by analyzing the rent roll for income stability and growth potential.
  • Negotiations: Supports negotiations by providing concrete data on the property’s income generation capabilities.

4. Tenants

  • While tenants do not directly use rent rolls, a well-managed property reflected through an organized rent roll can indicate a professional and attentive property management team, indirectly benefiting tenants through consistent lease management and maintenance responses.

5. Lenders

  • Risk Assessment: Helps in assessing the risk profile of lending by reviewing the income stability and potential of the property.
  • Loan Structuring: Assists in structuring loans based on the income-generating potential of the property.
  • Monitoring: Facilitates ongoing monitoring of the property’s financial health during the loan term.

Rent rolls, therefore, play a pivotal role in the real estate ecosystem, providing vital data that supports decision-making, financial analysis, and operational efficiency across the board.

What information is included in the rent roll?

A rent roll contains detailed information about the rental property and its tenants, serving as a comprehensive snapshot of its income-generating potential. Typically, the following information is included in a rent roll:

  • Property Name/ID: The name or identification number of the property.
  • Unit Number: Identification number or name of each rental unit.
  • Tenant Name: The name of the tenant occupying each unit.
  • Lease Start Date: The date when the lease agreement with each tenant began.
  • Lease End Date: The date when the lease agreement with each tenant is scheduled to end.
  • Monthly Rent: The amount of rent each tenant is required to pay monthly.
  • Security Deposit: The amount of deposit held for each unit.
  • Lease Type: Indicates whether the lease is month-to-month, annual, or another duration.
  • Rent Due Dates: The date or dates each month by which the rent is due.
  • Payment History: Records of rent payments, highlighting any delinquencies or outstanding balances.
  • Renewal Status: Indicates whether the lease is expected to renew and any potential changes in terms.
  • Square Footage: The size of each rental unit, usually in square feet or meters.
  • Unit Type: Describes the type of unit (e.g., studio, 1-bedroom, 2-bedroom).
  • Contact Information: Contact details for each tenant, which may include phone numbers and email addresses.
  • Notes/Special Terms: Any special terms of the lease or notes about the tenant or unit (e.g., pet allowances, included utilities).

Rent Roll Template


A rent roll is a comprehensive document listing all the rental properties managed by an owner or property manager, detailing tenants, lease terms, and rental income. It serves as a crucial tool for tracking revenue and managing lease agreements efficiently.